TopSoft SmartInvoice

SmartInvoice - custom-made software, designed for work with invoices and based on the Smart Document Processing - advanced technology developed and actively implemented by TopSoft for flow input and processing of large volume of paper documents. SmartInvoice is simple to install and work with it, if you tried once you won’t be able to work without it.

About TopSoft SmartInvoice Corporate

Do you feel a need in automatic invoice processing? Most of invoices are multipage and with tables? Try SmartInvoice Corporate.

Program solution for invoices processing - SmartInvoice Corporate - operates with any document scanner to capture all the necessary information from invoice digital image. SmartInvoice Corporate uses OCR recognition for highly accurate capture of all key information including: vendor ID, supplier name, invoice number, invoice date and total amounts. This information will be automatically validated, then delivered directly into your back-end system. The technology is scalable and the system can be expanded and customized according to your needs. SmartInvoice Corporate has capabilities to scan, recognize, check, correct and export processed invoices. All the key information of invoices automatically detected, the data extracted, checked (if there are mistakes in recognised data, it can be corrected) and exported for further processing or placed in a storage. The images of invoices after scanning will be automatically saved wherever you like. Also SmartInvoice Corporate has its own viewer (SmartInvoice Viewer), with this application you can look through all processed invoices.

SmartInvoice Corporate manages invoice batches through several processing steps, some of them require user's input, some are unattended, but all of them help SmartInvoice Corporate to deliver accurate information of payment.

*SmartInvoice Corporate can process multipage invoices and invoices with tables.

Tables and Multipage Invoices
SmartInvoice Corporate, besides singlepage invoices, can process multipage invoices and tables.

Processing of several projects
SmartInvoice Corporate can process simultaneously several projects with different settings.

Drag-and-drop OCR
If some data wasn’t recognised, you can manually pick out that data and pull to the corresponding field, the data will be recognised and added to the field.

Invoice Scanning and Adding
Supports all leading production scanners via TWAIN32 interface; it has wide range of scanning settings adjustments and enables adding one or several images. A user puts documents into a feeder and scans them. Besides this, images may be acquired from other sources (HDD, e-mail and fax) by inputting them into document pool to be processed.

Image Enhancement
During scanning, images of invoices can be cleaned-up: black borders and holes removed, "noise" reduced, de-skewed, and rotated when necessary, all contribute to higher quality images for recognition.

Recognition
SmartInvoice Corporate applies zone for first find of the data on the invoices, then capture and extract all your required data from fields, such as invoice date, invoice number and invoice total. SmartInvoice Corporate is not limited by amount of the fields to be recognised and extracted, so it can be configured to recognise all your necessary fields.

Validation - Verification
A customizable interface displays invoice image in the center of window and recognition results on the left, indicating fields and characters that need correction. System compares fields of invoice and if all extracted data is right, transmits documents to an export stage; in the other way, if there are recognition mistakes the system will mark those characters that were indefinitely recognised or wrong, so that user can correct exactly them.

Data and Image Export
SmartInvoice Corporate supports a large set of accounting and imaging systems to enable concomitant exports of invoices extracted data and images. Export of invoices data and images might be done into any combination of ERP, databases or others accounting systems.

SmartInvoice Viewer
Program module specially developed for navigation through all invoices - are they at the beginning of processing or were successfully exported. SmartInvoice Viewer allows users an easy searching process to definite the processed invoices by indicating in the search options to find them either by one field or by combination of fields. User can set up the most convenient representation format of exported invoices tree (for example, by date, supplier’s name, total value and etc.), it was made to simplify a search process. Extracted information from processed invoices is represented in various formats (PDF, XML, etc.). User can save and open export archives to/from any data medium: hard disk drive, compact disk or external storage.

• works right out of the box;
• processing of tables;
• simultaneously processing of several projects;
• superior recognition accuracy;
• capability to process both single- and multipage invoices;
• capability to find data elsewhere, using any information available: relation to other objects on the page, contents of the field, its size, lines drawn around, etc.;
• export to PDF,XML, etc.;
• archiving/document management software with minimal operator's intervention;
• automatic sorting by original document's date;
• enhanced scan options;
• flexible license management;
• manual multipage invoice processing